Privacy notice

SignalRoom is run by DigitAIzation (the data controller). For any privacy question or request, email privacy@digitaization.com.

• Your account — email address, name and sign-in details, so you can use the portal (to provide the service you asked for).
• Your organisation and projects — the details and documents you submit, so our team can review them and, once approved, publish them (to provide the service).
• Project contact details — shown publicly only if you tick the box on the project form (your consent, which you can withdraw at any time by unticking it).
• Records of agreement and requests — when you accepted these terms, and any data download or deletion you ask for (to meet our legal obligations).
• Research about organisations — public information about funders and implementers. These are organisations, not individuals (our legitimate interest in mapping funding).

• Our hosting and database provider, which stores the data and files.
• AI services, which read uploaded proposal PDFs, generate engagement briefings and help research organisations. Content is sent only for that task and is not used to train their models.
• Google, if you choose to sign in with a Google account.

Some providers may process data outside the European Economic Area; where they do, they rely on approved safeguards such as standard contractual clauses.

We only use the storage needed to keep you signed in. We do not use advertising or tracking cookies, so no cookie banner is needed.

To help organisations build relationships with funders, SignalRoom keeps the names, job titles, teams and public profile links of funder staff. These come from public professional sources or from users. We never store their email addresses, phone numbers or private details. We keep them because of our legitimate interest in helping organisations reach the right person. Unchecked entries that nobody uses for 12 months are deleted. If you are listed and want to be removed, email privacy@digitaization.com.

• Account data: until you delete your account.
• Drafts not changed for 12 months, and declined projects 12 months after the decision: deleted automatically with their documents.
• Approved projects: while they remain published, or until you remove them.
• Records of privacy requests: kept as evidence that we handled them.

You can see, download, correct or delete your data, object to or restrict how we use it, and withdraw consent at any time. Most of this is self-service on your My account page. For anything else, email us — we reply within one month.

You also have the right to complain to your local data protection authority.